Dear members of the University community / Boozhoo / Aanii / Kwe kwe,
Since September, the Board of Governors and Senate have been reflecting on the development and the implementation of the University’s 2012-2017 Strategic Plan, and on how to put the winning conditions in place for the successful development of our next strategic plan.
You will find below the scope, principles and process, as well as the Terms of Reference for a 24-member steering committee for the development of the University’s 2018-2023 Strategic Plan, endorsed by Senate on December 13th and approved by the Board of Governors on December 16th.
As Chair of the 2018-2023 Strategic Plan Steering Committee, it’s my pleasure to invite interested students, faculty, staff, administrators, alumni, Governors and community members to express their interest in serving on the Steering Committee. Members would need to be available in person for at least six meetings scheduled on:
- Monday, February 27, 2017;
- Thursday, April 20, 2017;
- Wednesday, June 14, 2017;
- Wednesday, August 23, 2017;
- Wednesday, September 13, 2017;
- Friday, November 3, 2017.
Participation at consultation and validation events on campus and in the communities we serve would be desirable during the March-May consultation phase and during the October validation phase.
Members of the Steering Committee will serve as individuals and not as representatives of any department, school, Faculty or organization.
Senate will nominate:
- Five faculty (at least one teaching a majority of courses in English, at least one teaching a majority of courses in French and at least one Canada Research Chair);
- Five students (at least one taking a majority of courses in English, at least one taking a majority of courses in French, and at least one graduate student).
The Laurentian University Native Education Council (LUNEC) will nominate one individual (with no restriction as to the characteristics of that nominee).
The Nominating Committee of the Board of Governors will appoint:
- Three (3) members of the Board of Governors;
- One (1) Dean;
- Three (3) members from either the Executive Team, the Administrative Leadership Group or the Academic Management Team;
- One (1) staff;
- Two (2) community members and/or alumni;
- One (1) external member with expertise in postsecondary education trends, change management or organizational strategy.
Individuals interested in serving on the Steering Committee should send an email by 4:30 pm on January 23, 2017 to MA_Dellaire@laurentian.ca indicating in approximately 150 words or less why they think they would be a good nominee.
Nominations are expected to be made by Senate on February 14th and by LUNEC and the Nominating Committee of the Board of Governors by mid-February as well.
Anyone who has questions or comments about the scope, principles and process, as well as the Terms of Reference for the 2018-2023 Strategic Plan Steering Committee, is invited to contact Dr. Linda Ambrose, Special Advisor to the President, at email@example.com
Merci, Thank you, Miigwech.
* * *
Approved Scope of the 2018-2023 Strategic Plan
|The Strategic Plan will be||The Strategic Plan will not be|
|No more than four pages long||A composite of everything we already do at Laurentian|
|Centred on: 1) what differentiates us from other universities including the delivery of programs and services in both English and French; 2) what Laurentian could be the first to do; 3) what will build on Laurentian’s current strengths, including our commitment to institutional bilingualism at all levels and our comprehensive approach to Indigenous education||Status quo|
|Used as a framework (Purpose, Values, Key Goals/Aspirations and Outcomes/Results) for guiding performance goal-setting and budget decisions by the Board of Governors||A list of every participant’s hopes and ideas
An implementation plan
A constraint to Senate’s academic decision-making, for example with regards to programs
|For the period 2018-2023|
|Purpose-driven, relevant and bold||Crisis-driven|
|Ambitious and achievable|
|Explicit about what we will do and what we will not do||An exercise detached from decisions over the period from 2012-2017|
|Include content, unique opportunities or themes which members of the university community can get behind||Relevant to a few and irrelevant to many|
|Aligned with no more than five Key Goals/Aspirations, which may or may not be the same as in the 2012-2017 Strategic Plan|
|Measurable over time|
|A reflection of no more than 25 Outcomes/Results to be achieved by 2023 aligned with the chosen Goals/Aspirations|
|A reflection of up to 10 programs representing established or emerging areas of strength as requested by the Ontario Ministry of Advanced Education and Skills Development for the purposes of the Strategic Mandate Agreement, taking into consideration advice provided by the Academic Planning Committee of Senate in January 2015 that a more precise set of criteria be used||An indication that programs not identified as established or emerging areas of strength should not be promoted or are in jeopardy of discontinuation|
|A reflection of no more than nine areas of established or emerging research excellence|
|Responsive to opportunities from the broader context|
|Focused on what will be retained and what will be different in six years compared to now, for example with regards to student life in and out of the classroom and how the University will prepare students and communities for accelerated change in society|
|A living document that will be reviewed in 2020 to coincide with the negotiation of the 2020-2023 Strategic Mandate Agreement||Shelved|
|Fostering collaboration, encouraging inter-departmental and multi-stakeholder discussions||Perpetuating silos|
- The Strategic Plan will focus on what will be Laurentian’s Purpose, Values, Key Goals/Aspirations and Results for 2018-2023, building on our unique strengths and opportunities:
o Why does Laurentian University exist?
o What do we do now that is core to Laurentian University?
o What could we do that is different and is difficult to imitate elsewhere?
o What do we need to put into place to build on our strengths?
o What does it mean that Laurentian finds itself in “a new league”?
- The Strategic Plan will contain measurable outcomes so that progress can be monitored over the period 2018-2023.
- The Strategic Plan will be focused while engaging everyone in discussions about our strategic directions for 2018-2023.
- The Strategic Plan will be realistic in terms of ambition, recognizing the need for sustainability in terms of faculty and staff’s ability to fulfill implementation expectations, as well as in light of current and forecasted resource levels.
- The Strategic Plan process should enable the university community to reflect on how in the coming years it can be a significant champion for French-language postsecondary education and for the sustainable development of Franco-Ontarian communities, as well as a trailblazer in the response to the Calls for Action from the Truth and Reconciliation Commission.
- As much as possible, we will use existing structures and committee meetings to inform the Strategic Plan and ensure that the voices of all Faculties, federated and affiliated universities, and college partners are heard in the process.
- The Strategic Plan will be informed by updates which may be made in 2017 by Senate to the 2015-2018 Academic Plan and to the 2012-2017 Strategic Research Plan, as applicable. In turn, the Strategic Plan may inform further updates by Senate to the Academic Plan and to the Strategic Research Plan.
- The Strategic Plan will be informed by developments from the Ontario Ministry of Advanced Education and Skills Developments with regards to university funding formula and the negotiation of Strategic Mandate Agreements.
Steering Committee: Approved Terms of Reference
The creation of 2018-2023 Strategic Plan Steering Committee is proposed. The purpose of the Steering Committee would be to ensure that:
- A 2018-2023 Strategic Plan is recommended for approval by December 2017;
- The recommended Strategic Plan is consistent with the Scope approved by the Board of Governors in December 2016;
- The development of the Strategic Plan is consistent with the Principles and Process approved by the Board of Governors in December 2016.
The Steering Committee is expected to meet six times between February and November. These meetings could include opportunities to receive submissions by interested parties.
The use of subcommittees is not recommended. Consideration will be given on how to create opportunities for emerging leaders on campus to be engaged in the process and observe the Steering Committee in action.
Steering Committee: Approved Composition
Appointments to the 24-member Steering Committee would be delegated to the Nominating Committee of the Board of Governors. The President and Vice-Chancellor would seek volunteers from the university community. The names of volunteers would be brought forward to the Nominating Committee of the Board in January for consideration, taking into account the complementarity of the skill set, gender and linguistic balance, as well as Indigenous representation.
- Dominic Giroux, President and Vice-Chancellor (Chair of the Steering Committee)
- 3 members of the Board of Governors
- 5 faculty members nominated by Senate (at least one teaching a majority of courses in English, at least one teaching a majority of courses in French and at least one Canada Research Chair)
- 5 students nominated by Senate (at least one taking a majority of courses in English, at least one taking a majority of courses in French, and at least one graduate student)
- 1 Dean
- 3 members from either the Executive Team, the Administrative Leadership Group or the Academic Management Team
- 1 staff
- 1 individual nominated by the Laurentian University Native Education Council (LUNEC)
- 2 community members and/or alumni
- 1 external member with expertise in postsecondary education trends, change management or organizational strategy
- Dr. Linda Ambrose, Special Advisor to the President (supporting the Steering Committee)
|November 15, 2016||Review by Senate of draft proposed Scope, Principles, Steering Committee and Process|
|November 22, 2016||Recommendation by the Executive Committee to the Board of Governors on the Scope, Principles, Steering Committee and Process|
|December 13, 2016||Endorsement by Senate of the Scope, Principles, Steering Committee and Process|
|December 16, 2016||Approval by the Board of Governors of the Scope, Principles, Steering Committee and Process|
|December 19, 2016||President and Vice-Chancellor seeks volunteers to serve on the Steering Committee|
|January 23, 2017||Deadline for volunteers to submit their names to serve on the Steering Committee|
|February 10, 2017||Nominating Committee of the Board of Governors finalizes the composition of the Steering Committee|
|February 13, 2017||Chief of Staff, Special Advisor and Chief Information Officer finalize the communications plan, being mindful of best practices in change management|
|February 14, 2017||Senate nominates faculty and student representatives to the Steering Committee|
|February 27, 2017||Steering Committee meeting #1: review of the Scope, Principles, Steering Committee and Process endorsed by Senate and approved by the Board of Governors; input on proposed consultations, focus groups, guest speakers and communications plans; environment scan of external and internal trends, opportunities and constraints; review of draft Discussion Paper to solicit views from the internal and external community|
|February 28 2017 –
May 30, 2017
|Consultations, electronic brainstorming sessions, focus groups, guest speakers, invitations for submissions –leveraging student leaders to maximize student participation in the process|
|March 21, 2017||President’s update at Senate|
|April 18, 2017||President’s update at Senate|
|April 20, 2017||Steering Committee meeting #2: review of consultations so far; identification of additional targeted internal and external consultations that may be necessary with key informants and groups including alumni, community organizations, donors and donor prospects; identification of information gaps|
|April 21, 2017||President’s update to the Board of Governors|
|April 21, 2017 –
May 30, 2017
|Additional targeted internal and external consultations as identified by the Steering Committee at its April meeting|
|May 16, 2016||President’s update at Senate|
|June 14, 2017||Steering Committee meeting #3: review of outcome of consultations so far, identification of key questions to ask members of Senate and of the Board of Governors at their June meetings|
|June 20, 2017||President’s update to Senate on the 2018-2023 Strategic Planning exercise; electronic brainstorming with members of Senate (an opportunity to shape key issues/questions)|
|June 23, 2017||President’s update to the Board of Governors on the 2018-2023 Strategic Planning exercise; electronic brainstorming with members of Senate (an opportunity to shape key issues/questions)|
|July 2017||Workshop with new Board members to orient them on the strategic planning process, seek their insights|
|August 23, 2017||Steering Committee #4: review of synthesis and analysis of engagement process, review of first draft of Strategic Plan|
|September 13, 2017||Steering Committee #5: review of second draft of Strategic Plan|
|September 19, 2017||President’s update at Senate, being mindful that new Senators will begin their term|
|September 20, 2017||Finalization of third draft for validation|
|September 25, 2017 – October 20, 2017||Validation of third draft through “dotmocracy”; open sessions with students, faculty, staff, alumni and community members; meetings with student, faculty and staff associations; meetings with Leadership Group, Academic Management Team, ACAPLAN, CELP, CPF, LUNEC, Faculty/Library Councils, LUAA, etc – leveraging student leaders to maximize student participation in the process|
|October 17, 2017||Senate to comment on third draft of Strategic Plan (“dotmocracy” and general discussion)|
|October 20, 2017||Retreat of the Board of Governors – review of the third draft and background documentation (details from consultations) – “dotmocracy” and general discussion|
|November 3, 2017||Steering Committee #6: last review of the Strategic Plan (draft #4), recommendation to the Board of Governors and Senate|
|November 13, 2017||Finalization of report from Steering Committee|
|November 14, 2017||Circulation of recommended 2018-2023 Strategic Plan to Senate|
|November 21, 2017||Endorsement by Senate of the 2018-2023 Strategic Plan|
|December 15, 2017||Approval by the Board of Governors of the 2018-2023 Strategic Plan|